Administrative Coordinator

Location: Winchester, VA

Pay: $20-$25 per hour (based on experience)

Job Summary:

We are seeking a detail-oriented Administrative Coordinator to provide essential support to our team. This role involves managing records, coordinating schedules, and ensuring smooth day-to-day operations in a fast-paced environment.

Key Responsibilities:

• Provide administrative and clerical support to team members.
• Manage calendars, appointments, and scheduling.
• Organize and maintain project files and documentation.
• Screen calls and correspondence; respond independently when appropriate.
• Draft memos and communications outlining policies and procedures.
• Coordinate programs, meetings, or events, including logistics and budgets.
• Prepare and maintain records such as agendas, minutes, logs, change orders, and purchase orders.
• Track subcontractor status, insurance certificates, and licensing documentation.
• Assist with project closeout, including lien releases and manuals.
• Create and manage spreadsheets and databases.
• Handle multiple tasks efficiently and prioritize as needed.
• Maintain professionalism, integrity, and ethical standards in all interactions.
• Perform other duties as assigned.

Qualifications:

• Certificate from college or technical school, or equivalent experience (3-6 months related experience preferred).
• Strong written and verbal communication skills; ability to prepare reports and respond to inquiries.
• Basic math skills, including ability to compute percentages and interpret graphs.
• Problem-solving ability and adaptability to varied instructions and situations.

Physical Requirements:

• Frequent sitting and manual tasks (typing, handling documents).
• Occasional walking, bending, and lifting up to 25 lbs.
• Visual acuity for detailed work.

Work Environment:

• Quiet office setting with occasional movement and light physical activity.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.